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Veterans: Protecting Your DD214 - Discharge Papers

January 23, 2008 By: smmellott Category: veterans, data No Comments →


I am in the process of applying for VA benefits for my dad and one thing they wanted attached to the application was either the original DD214 (discharge paperwork) or a certified copy.

The VA Officer recommended that I not send in the original since it could get lost and we would be really out of luck.  Instead, I went to the City-County Building (our government offices) and went to the Recorders office and they recorded dad’s DD214 and gave me 2 certified copies for free.

They will be sending me the information for dad’s DD214 being recorded and as I understand, now that it is recorded, if I lose the original I can get a certified copy from the recorders office.

I did not even know about this.  But now that I do, I would definitely recommend that any veteran take their DD214 to their local recorders office and have it recorded.  As I have written about previously, your DD214 is gold and you DO NOT want to lose it!  To see my first post on this, click on “veterans” in the categories list, either at the top of this post, or in the categories list on the right.

There are many benefits that a veteran can get, but they all depend on having the DD214 to prove that you were in the service.

So while you still have it, go get it recorded!

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Veterans - Do You Know Where Your DD214 Is?

November 20, 2007 By: smmellott Category: veterans, data 2 Comments →


I have been working on getting Veteran’s Administration benefits for my dad who is 86 and does not have a lot of money and needs to go into a care facility.

The very first item that was required before I could do anything to start the process was his DD214. The DD214 is also known as the Report of Separation. Here is more information on that document:

A Report of Separation is generally issued when a service member performs active duty or at least 90 consecutive days of active duty training. The Report of Separation contains information normally needed to verify military service for benefits, retirement, employment, and membership in veterans’ organizations. Information shown on the Report of Separation may include the service member’s:
  • Date and place of entry into active duty
  • Home address at time of entry
  • Date and place of release from active duty
  • Home address after separation
  • Last duty assignment and rank
  • Military job specialty
  • Military education
  • Decorations, medals, badges, citations, and campaign awards
  • Total creditable service
  • Foreign service credited
  • Separation information (type of separation, character of service, authority and reason for separation, separation and reenlistment eligibility codes)
  • The report of separation form issued in most recent years is the DD Form 214, Certificate of Release or Discharge from Active Duty. Before January 1, 1950, several similar forms were used by the military services, including the WD AGO 53, WD AGO 55, WD AGO 53-55, NAVPERS 553, NAVMC 78PD, and the NAVCG 553.

    Report of Separation generally is needed for the following:

    • Home Loans
    • Veteran Organizations Membership
    • Social Security
    • Burial/Flag
    • Education
    • Homeless Veteran Services

    Without that document, you cannot do anything towards receiving Veteran Benefits and if you don’t have it, getting a copy is EXTREMELY time-consuming. Also, be aware that if you have it and make copies of it, make copies front and back. There are stamps on the back that also need copied.

    If you cannot find it, there are a couple of ways to get a copy. One way, if you are lucky, is if you or the person you are looking for the document for has ever belonged to the American Legion. There is a possibility that the Post they belonged to has a copy of their DD214. Unfortunately, the post my dad belonged to did not have a copy, but they did have some useful information such as when he entered and left service, what branch and his Navy ID.

    I called our local VA officer and he pointed me to a government website where you can request a copy of your DD214 (or other military personnel records). It is called eVetRecs. And here is a link to a general FAQ from the VA on obtaining a copy of your DD214.

    Here is the website for the National Personnel Records in Saint Louis, which is where most of the records are stored. And here is general information page about the Military Personnel records and here is an FAQ page and another one for Veterans.

    However… here is the kicker (and this is direct from the National Archives Military Personnel page on the fire), on July 12, 1973, a disastrous fire at NPRC (MPR) destroyed approximately 16-18 million Official Military Personnel Files. The affected record collections are described below.

    Branch Personnel and Period Affected Estimated Loss
    Army Personnel discharged November 1, 1912, to January 1, 1960 80%
    Air Force Personnel discharged, September 25, 1947, to January 1, 1964
    (with names alphabetically after Hubbard, James E.)
    75%

    No duplicate copies of the records that were destroyed in the fire were maintained, nor was a microfilm copy ever produced. There were no indexes created prior to the fire. In addition, millions of documents had been lent to the Department of Veterans Affairs before the fire occurred. Therefore, a complete listing of the records that were lost is not available. Nevertheless, NPRC (MPR) uses many alternate sources in its efforts to reconstruct basic service information to respond to requests.

    Here is a link to The National Personnel Records Fire: A Study in Disaster. This is a 29 page study of the fire that appeared in the American Archivist in 1974 and linked to from the National Archives page on the fire.

    Thankfully, my dad was in the Navy, but otherwise, I don’t know what we could have done. eVetRecs is a nice online tool, but you do need to know several pieces of information, such as the branch, officer or enlisted, ssn, date and place of birth, approx date of separation and most difficult, their service number. The American Legion post information was invaluable for this.

    Miraculously, as I was looking for dad’s birth place on some papers he had marked “School Papers”, I found his DD214. We were so, so lucky. I was getting a timeframe of when we might expect the DD214 if we traced it as 1 to 6 months or more. And unfortunately, usually the time that people need it is when the situation is such that they need the benefits quickly. And I have still barely gotten anywhere on the process for dad even though it has been about a month, but at least I can plug away at it, which I couldn’t even have started until I got his DD214 if I didn’t find it.

    So, Veterans! Take care of that document and treat it as if it were gold. Even a will can be replaced by going to the attorney who did it (although dad’s will is lost and he can’t remember who he went to, but that is a different story). But the DD214 is a really, really important document, if not now, then in the future when you need to get your rightful benefits and may not be in good physical or mental state.

    And make copies front and back and make sure you can find them. If you have kids that are old enough, give them a copy. I’m not sure if it needs to be certified, but that would not hurt in the slightest.

    Just please, whatever you do, don’t lose it. Because someday you or your kids may be trying to get your benefits for you and then you will realize how important it is.

    Thank you for serving our country and Happy Thanksgiving,

    ~Susan Mellott

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    Finding the Information Balance Between Quantity and Quality on the Web

    September 19, 2007 By: smmellott Category: data, web 2.0 No Comments →


    Thanks to Google, Yahoo and other Search Engines, I can find information on almost any topic I can think of. This has made a huge impact on just about everything I do.

    I remember having a set of World Book encyclopedias when I was growing up and they were the be-all and end-all in just about everything I needed to research for school, for anything I was curious about and for anything my parents and I wanted or needed to know more about. Most good parents who could afford to all had a set of encyclopedias in their house. And they had at least a little bit about just about any topic you could think of, from Shakespeare’s plays, to how to do basic household repairs, to geography, history, politics, you name it. We also had World Books’ Childcraft, the how and why 15 volume encyclopedia which featured a classic blend of photos, illustrations, fiction, and nonfiction to capture and keep the interest of a young student.

    I used to sit down and just read through each Childcraft book, they were so interesting. I did the same with the World Books but more flipping through and reading about things that caught my eye.

    But although we didn’t realize it at the time, we were getting a very limited view of each subject. Sure, we learned the important basic data, but we only got one viewpoint and one interpretation, and it was the most generic view possible. Which in light of the fact that it was the only view we got, was a good thing, but still we ended up with the most generic, undisputed (at least at the time), mainstream view of everything.

    And you would think this would have insured that at least what we learned was reliable. And to a large extent this is true, especially for the specific, concrete things like the birds of North America or the names and characteristics of dinosaurs. But how can you teach or explain or even say that someone “knows” about Picasso or the history of American Indians or even the culture of a country using just one reference that tries to be as non-confrontational as possible.

    And even if you looked at more than one reference book or other “trusted” reference on a subject, you still most likely got a one-sided viewpoint, that of whatever was the most likely to be non-confrontational and non-controversial. And whatever was written by people in academia was highly regarded, even though much of it was recycled from what some other academic wrote, without any first hand knowledge of the subject. In other words, just like bloggers frequently do, they read a lot about something and then put it all together in “their own” paper or thesis or other scholarly work. But much of the time, their knowledge was assumed. They didn’t know from their own experiences, they knew because they had read or studied it from someone who had done the same thing, on and on. Who knows how far back you might have to go to actually get to someone who had actually experienced it rather than just “researched” it.

    Now we have the opposite problem. We have at our fingertips vast amounts of information on just about any subject you can possibly imagine. Want to know reasons for taking a martial art? I got 2 million plus hits just in Yahoo. How about the Detroit Riots of 1967. Almost 300,000 hits. Information about being left-handed? Over 12 million hits, including stores that sell gadgets for left-handed people, reasons why people are left-handed and famous left-handers. And this was all one page 1 of my search.

    But what of this vast bank of information is valid and what is something that sounds reasonable but has no basis in fact? I personally feel that a lot more of what I find doing searches on the internet is really pretty reasonably sound than a lot of people seem to think. I constantly hear about how untrustworthy the information is on the web and how you can’t trust it. And yet, most of what I find (granted, I avoid the sites with titles such as ‘Elvis’ Guide to Culture’ or ‘A Klingon’s Guide to Battle’) is reasonable (although from differing viewpoints) and is well thought out. And with some cross-referencing, most things can be reasonably well verified.

    And people talk about how search engines, being entities that in the business of making money, skew the results towards sites that advertise with them or that have put a lot of thought into marketing themselves so they show up early in searches. And that of course has some bearing in fact. However, it also means that sites with more reliability frequently get presented first. On an aside, I’m surprised at how often a Wikipedia entry shows up for a topic on the first page of a search. This is a relatively recent development, I remember not too long ago when you almost never saw Wikipedia. I don’t know if it is because Wikipedia is increasing its entries or is doing better at search engine optimization or becoming more trusted or what, but I have definitely noticed it.

    I just read in the paper about a new Wikipedia tool demo by the UCSC Wiki Lab that examines an entry’s contents to determine how reliable each piece is, mostly by examining the reputations of each contributor responsible for each line. It determines the degree in which each contributor’s work survives consequent edits by other people. This is an interesting way of looking at it and I can see how that sounds reasonable. However, many accurate contributions get overwritten, not because their contribution was inaccurate but just to expand what was written or in the case of controversial entries, to rewrite it to their own viewpoint.

    It background color codes sections of entries in Wikipedia in various shades of orange to indicate that the section may not be reliable (the darker orange, the less reliable). Sections in white are deemed reliable. Here is the Wikimania 2007 talk on this.

    Here is a link to a paper entitled “A Context-Driven Reputation System for the Wikipedia” that explains more about the algorithms used.

    This is an interesting idea and many Web 2.0 sites are using some sort of method that helps determine the reliability of what they contain, such as the number of links to a post or blog (assuming that if it is linked to, it contains something that other people deemed valuable).

    However, I was not very impressed with the Wikipedia Reliability demo. It uses a subset of a copy of Wikipedia from Feb 2007 (which is fine). But as I randomly went through the artlicles, I didn’t really find any that made much sense to me as to why they trusted or didn’t trust any given information. Whatever their algorithms may be, it doesn’t look to me like they work very well.

    So what is the answer? Should we do as the doomsayers say and avoid anything we find on the web? Is the web the new encyclopedia? Or should we reach a happy medium, discarding the obviously doubtful, looking at several sources to get a general consensus, putting some thought into forming an opinion and when we make some decisions, trusting but verifying?

    In other words, should we treat what we find on the web any different than anything we see on the news, read in the paper, watch on TV, read in a book or any other way that we get information.

    I don’t think so and I think most of us are aware enough to practice this regularly anyway. Maybe it is a matter of some people learning that approaching information on the web is not so different from how we approach any other sources of information. And ultimately, it can give a much broader and thorough view of something than just reading about it in an encyclopedia.

    ~Susan Mellott

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    Web 2.0 - Hey, that’s my data!

    August 02, 2007 By: smmellott Category: data, YouTube, security No Comments →


    I was looking at my feed from Boxxnet for Web 2.0 related items and I saw one called “Hey, that’s my data!” from Canadian Technology News. And like any good blogger, I stole what I could from the post, including, in this case, the title.

    Before I even read the article, I had an idea from the title, which was that what we write online is “up for grabs” from anyone and their brother (or sister). So what if someone decides to write a book and publish it and uses only information that has already been written from other people, without giving any credit (or money) to those people who actually wrote the book? Or who takes the best of flickr and makes a beautiful coffee table book from the pictures they find? Or I watched a show on TV that is ongoing that is just a bunch of YouTube videos they have found on the internet. I can’t remember what it is called but I just did a little looking on my digital cable and found a show on the Comedy Channel called Web Shows and the description is “A compilation of online videos”. When I went to ComedyCentral.com, I could look it up but when I clicked on “go to site” it took me to a page with episodes they had on the web (I think). So I looked clicked on “Go to TV schedule” instead and it too me to the schedule for that show and described it as “This groundbreaking half-hour series features several of the internet’s best webisodes and short-form content.”.

    Anyway, I know I have watched shows on TV made up of videos that other people have made and posted on the web. Now I don’t have a problem at all with people sharing information that I have written or posted or videos or pictures I’ve taken. That is the beauty of the whole Web 2.0 concept. That it is greater than its parts. But what control is there over people taking the creative and hard worked things that people have done and using it to just make money?

    Or what if someone wants to use something that you created in a way that you don’t agree with? What if, for example, you took a series of beautiful nude photographs and posted them on flickr as an art set. But someone copied them and put them in Hustler magazine as “Hot Chicks from the Web”?

    Or for that matter, for something a little closer to home, usurped your website and redirected to a site you found offensive? We had a website at one time that we no longer use, but since I was into koi ponds at one time and posted pictures and descriptions of our ponds, there were links to it several places. However, a porno site redirected our links to its site and even worse, it had a million popups and all sorts of things so once you got there, you couldn’t get out or stop the madness. I tried every way possible to do something about it but had no luck. I couldn’t even edit the places where my link was posted, or in most cases, contact the person who could.

    And back to the point of the post that originally sparked this thought, what control do you even have over anything relating to you on the internet? The original post was subtitled Why we’re all on Facebook, whether we like it or not” and dealt with a situation even closer to home that I am sure we all can relate to. It is about how this person had been at a party on a cruise ship and found his picture (looking rather raggedy) on someone’s facebook page. Here is a quote: “This is what happens to data in an age of social networking. We don’t necessarily create the content, we don’t store the content, and we have little to no control over how it is managed, distributed or manipulated. At the moment, if all you knew about me was the stuff about me you found on Facebook you’d assume I was a haggard-looking ne’er do well who spent too much time boating and not enough time sleeping. Which might be true, but it’s not the entire truth.”

    I highly recommend you read his post, he has much to say on this particular issue and I don’t really need to re-state it here. I guarantee it will hit home and raise some interesting questions.

    And as you can see, I am not above stealing a catchy title, or using what someone else has written. Are you?

    ~Susan Mellott

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    Web 2.0 - Code4Lib addresses Data Management - When will You?

    July 30, 2007 By: smmellott Category: data, code4lib, recovery, web2.0, security, technology No Comments →


    As you know, I’ve been concerned about the institutions that host data for Web 2.0 applications. Code4lib, a major library 2.0 site (and everything else hosted on anvil.lisforge.net) was hacked on July 21 and is still not available. They are hoping to have everything back on Aug 1 - we’ll see.

    And 6 back-to-back power outages hit the SOMA neighborhood of San Francisco last Tuesday afternoon causing major havoc with popular web services. 365 Main was down, along with craigslist, Technorati, Yelp, AdBrite and SixApart (including TypePad, LiveJournal and Vox). Many other popular sites such as CNet were unavailable too.

    I wrote a couple of posts about these problems and suggested that it is is greater issue earlier - this one on the 365 Main Outage and some thoughts and this one on if you trust online sites to protect your data re: Code4lib.

    Well, Code4lib is taking this seriously (as they certainly should) and is hosting a special discussion on August 1st to discuss this. Here is the announcement from their Planet Code4lib website (the only code4lib site currently available).

    “You are invited to a special discussion in #code4lib on irc.freenode.net on 1 August 2007 at 1900 GMT about how to prevent this from happening again. We’re going to be talking about moving some of the web applications to institutions that are better set up to manage them.”

    I am thrilled that code4lib is now thinking about this and I hope they can recover all their data in a timely manner. And I hope that other organizations that are heavily web-based will follow their lead and seriously look at who is hosting their data and that they are thinking about ensuring that they know what is in place to protect them.

    In the Web 2.0 world, it isn’t just about content and collaboration and new ways to interact. Now that these Web 2.0 concepts are coming to fruition and are becoming valuable resources, it is time to look at making sure they are operating in a stable and protected environment.

    ~Susan Mellott

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    Web 2.0 - Do you trust online sites to protect your data?

    July 25, 2007 By: smmellott Category: data, security 1 Comment →


    Per the web site Planet Code4lib, the entire code4lib.org websites have been rendered unavailable. Here is what was said: NOTICE: The other code4lib.org web sites, and everything else hosted on anvil.lisforge.net, are unavailable. The server was hacked on 21 July 2007 and will be restored in a week or so. Join #code4lib on irc.freenode.net if you need to know more.

    I found that out when I tried to follow a link on Technosophia about a post on Library Web Chic about a post on code4lib regarding an MLS degree for library technology postings. Since this is something I have some opinions on and am thinking about for a post, I was very interested in what others had to say. But when I tried to access code4lib.org, the site (and all related sites) were completely down.

    Oddly enough, I had also tried to access the site earlier to see what Code4lib conferences were coming up and could not access the site but did not realize the problem until I saw the announcement on Planet Code4lib.

    I know what a wealth of Web 2.0 information and collaboration is on that site. This is an interesting test of what happens when something like this happens. Hopefully code4lib has good backups. But what is to guarantee that this site, or any other sites, are able to restore the data the people have entrusted with them?

    Are we carefully considering where we put our faith and our important data? Do you know what the backup capabilities are of places where you have your online data? If you host the data yourself, obviously you are responsible for it. But what about all the sites that host data for other people? There are many of them and I’m sure we all use and put our faith in several of them each day.

    What if WordPress.com crashed and the data could not be recovered? What impact would that have on everyone? I use Yahoo! mail and there have been a few times that it has been unavailable for several hours (even up to a day or so) and I was really, truly messed up. I had appointments with people and people I needed to contact and all their contact information and arrangements we had made were trapped in my Yahoo! account that I could not access. I was sweating bullets hoping it would come back up before I missed an appointment or something important that someone emailed me.

    Granted, it is my responsibility to keep my important data, but how many people don’t think of that until it is too late? People are learning and exploring and using the new Web2.0 technology, but is it growing faster and more wildly than can be sustained? Do people even think about things like this? Should they?

    ~Susan Mellott

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    Library x.0 or Who will Preserve the Data?

    July 19, 2007 By: smmellott Category: data, library 2.0, libraries, security No Comments →


    A long, long, time ago, when Compuserve was one of the major players in internet connectivity like AOL (it dominated the field in the 1980’s), back before it had a GUI interface and was still all line-based, I belonged to a group called Church of the Bunny. This was in the early ’80’s and it was definitely bleeding edge for the times. I remember 300 baud modems that you put the handset of the phone into to use. I was lucky enough to be working with PCs so I had access to some things that were somewhat unaffordable or inaccessible to a lot of people outside the ‘geek’ fringe.

    Anyway, Church of the Bunny was a community and we talked and laughed and had our inside jokes and it was an important part of my life for several years. We used files to store and pass around our Church of the Bunny manifestos and credos and whatnots and we had a newsletter that was was published and mailed to the members. We would meet up when we got out each other’s way. I still have the old newsletters and thank goodness because they are some of the only existing pieces of the Church of the Bunny I can find. Since this originally started pre-web and on Compuserve, the files pretty much went away and the few websites that were created are no longer in existence and it is all gone. In my searches I found this little blurb about The Holy War between the Church of the Gerbil and the Church of the Bunny. That’s about it. There are still several references but all the links are broken or changed.

    We had a community built up and a whole “world” so to speak with a very detailed society and many, many writings and files and correspondence and articles and it is all gone. Vanished into thin air. People left Compuserve so all that archival information was gone and people created web sites on various servers and hosts that folded, or moved or just disappeared. And that was a minuscule portion of what has been lost that was on Compuserve. And there were many other hosts that folded or people moved away from, like Tripod or Geocities or any number of others.

    So here’s a thought to ponder as we move into Web 2.0 and the online collaboration and social networking tools. How can we preserve all the collaboration and information and social networks as the various platforms evolve and change and come and go? I am sure we can all think of a tool we have used on-line that has been replaced by something newer and more popular. How can a migration of data be accomplished or at least, who is able to catalog and store this data?

    If Web 2.0 is a new way of writing and spreading information, what role does Library 2.0 play in keeping that data intact and able to be accessed by other people? Just like libraries are the archives for books and have played a major part throughout history in preserving mankind’s writing and knowledge, what is the equivalent in the 2.0 world?

    And what risk do we incur by going electronic and putting information on an electronic medium without a methodology in place to catalog and store it?

    Just some thoughts on a rainy day.

    ~Susie

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